November 2nd 2006- Members ratify by-laws at 1st AGM, @Grad Lounge/UoG: GUPA Bylaws.

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GUPA Board of Directors (BoD) is currently comprised of 9 members. The directors are responsible for overseeing and ensuring that committeeís function properly. Committees are comprised of volunteers who have an interest in helping in different areas.

Committees

There are 5 committees (brackets indicate committee leader) that encompass GUPAís being, they are:

Special Events (OPEN)

Promotions (OPEN)

Operations (OPEN)

Player Liaison (OPEN)

Communications (OPEN)

Directors

Role of BoD

Oversee Committees

Each director will be assigned committee portfolios based on her/his interests
and expertise.
Each individual director will have discussions with the committee members of
her/his portfolio. The purpose of such discussions will be to keep up to date
with committee activities, assist in problem solving when required, enforce
deadlines, and to ensure committees are working towards objectives.
Each individual director will present discussions with the committees at
executive meetings.
Linking Committees
In order to ensure transparency, directors will keep committee
members informed and updated on GUPA activities through meeting minutes and
postings of the GUPA forum in a timely fashion.
Executive directors will look for commonalities/similar interests between
committees to facilitate joint projects.

Positions
President

• Maintain portfolio
• Chair executive meetings
• Implementation and initiation of long-term projects that will aid in the
• growth of GUPA
• Implementation of skills clinics
• Oversee creation and maintenance of manual of procedures
• Oversee creation and distribution of annual newsletter
• Create bylaws

Secretary

• Maintain portfolio
• Organize agenda and facilitate AGM
• File annual reports
• Post minutes of executive meeting to forum
• Maintain player database for insurance/information/emergency purposes
• Create bylaws

Treasurer

• Maintain portfolio
• Maintain bank account
• Set league fees
• Ensure fees are paid/collect fees from player liaison
• Create a budget
• Present fiscal report at AGM
• Pay bills in a timely fashion
• File taxes within 6 months of fiscal year end
• Monitor investments
• Create bylaws

Role of Committees

Communications

• Maintain website
  Update scores/standings on website
  Communicate canceled game due to lightning/rain
  Post newsletters
  Advertise league
  Implement on-line league management system
  Suggested number of committee members: minimum of 3

Special Events

• Organize charity hat tournament
• Organize Soggy Bottom Bowl
• Organize end of season parties
• Update trophies
• Volunteer recognition
• Suggested number of committee members: minimum of 2

Promotions

• Market league within the community in the spirit of GUPA
• T-shirts/gear/discs
• Advertising
• Sponsorships
• Suggested number of committee members: minimum of 2

Player Liaison/ Division Convenor

• Organize and distribute team welcome packages (welcome letter, waivers,
• lightning information, cones, rule books).
• Collect scores and provide to Communications in a timely fashion
• Investigate spirit issues
• Arrange and host captains’ meeting each season
• Help individuals find teams
• Build relationship with teams
• If necessary, help Operations set up and take down fields
• Suggested number of committee members: minimum of 1 per division

Fields/Season Start-up and Wrap-Up

• Set up and take down fields
• Lighting during fall season
• Ensure quality of fields
• Liaise with field contact person
• Build relationship with city
• Develop first aid system based on field schedules
• Inventory control
• Set schedule for games and playoffs
• Book fields
• Develop player handbook
• Suggested number of committee members: minimum of 3